At McKesson Canada, you’ll help us carry out our mission to improve lives and advance healthcare. Working here is your opportunity to shape an industry that’s vital to us all.
The Assistant Facilities Manager is responsible for assisting Sr. Manager – GTA facilities with all aspects of the facilities management throughout the GTA region, and its personnel. In addition, Assistant Facilities Manager is responsible to identifyissues, address problems, implement pro-active solutions, select service providers, manage relationships and adhere to regional policies and guidelines.
Section A – General Responsibilities
Facilities and Administrative Responsibilities
Manage the work order process by overseeing service request work orders and assist coordinators and management in resolving problems.
Coordinate the annual budget preparation for all capital building and equipment improvements and operating expenses for maintenance, repairs, security, supplies and cleaning, with the Sr. Manager, Facilities and Director of Real Estate. Ensure that budgets are met within the framework or maintenance, repairs, security, supplies and cleaning.
Assist Sr. Manager, Facilities with the achievement of financial success through improvement of measurable results that positively impact the shared services performance.
Conduct ongoing review and assessment of employee performance.
Ensure that all Health & Safety Training required by employees is identified and carried out in a timely manner, and that all employees have been qualified to operate the machines and equipment needed to perform their responsibilities
Respond in a timely manner (i.e. 24 hours on-call) to emergency situations to assist in restoring building systems and equipment to proper working order.
Perform regular workplace inspections to ensure that proper procedures and personal protective devices are being used and that the work environment is in a safe condition for employees.
Communicate within the management team through regular updates, distribution of JHSC minutes and specific reports concerning the loss prevention and health & safety activities.
Ensure the safety of the workforce by establishing and executing preventative maintenance programs for equipment, materials and systems within the facility.
All other duties as assigned.
Health & Safety
Responsible to co-ordinate with Sr. Manager, Facilities all tasks related to Life and Safety for managed buildings.
Organize regular fire drills and evacuation procedures in coordination with the fire stations in accordance with Ontario Laws & Standards.
As appropriate, conduct; workplace inspections, accident/incident investigations, work refusal investigations.
Ensure that new employees, temporary staff, contractors and long-term visitors on the premises are oriented by the hiring department on the McKesson Safety Program ensuring that contractors have clearance (WSIB) to perform the required work.
Train: as appropriate, all employees on the following: OHSA duties and responsibilities, WHMIS, transportation of dangerous goods (Cytotoxins), First Aid/CPR, Emergency Response, Lock Out, Fire Drills and Evacuations procedures, arranging as needed and supervising inspections.
Responsible for McKesson safety program manual, MSD sheets, First Aid logbooks, standard operating procedures, safety policies, workplace inspection analysis form.
Section B – General Responsibilities - People Management
Supervise and fully accountable for tasks of Site Facility, Mailroom, Health and Safety, Security, Reception, and all Facilities Services personnel. This also includes performance evaluations, development plan, scheduling and replacements
Drive the development of improvements and solutions to business challenges by engaging stakeholders and leveraging Facilities Services team
Develop the Facilities Services team through selection, coaching, counseling, mentoring, goal setting
Empower staff to make their own decisions with confidence in order to encourage their development and improve departmental performance
Coach and grow employees to benefit not only themselves, but the business as a whole
Section B – Position Requirements
(Knowledge, Skills, Abilities, and Education and/or Experience):
Ability to simultaneously manage multiple projects
Able to build relationships with multiple stakeholders/customers
Excellent organizational skills
Mature and works with minimal supervision
Professional, pleasant and courteous in all interactions with customers and colleagues at all levels
Ability to provide candid/firm/factual-based feedback to all levels of leadership
Strong interpersonal skills with all levels of the organization
Affirmative and non-confrontational
Positive and proactive attitude
Good practical knowledge of Word, Excel, PowerPoint
Career Level – Manager – M2