Executive Assistant

Vancouver, British Columbia, ca
Company: Hays
Category: Administration
Published on 2021-04-27 22:06:43

Your new company

is a large company with multiple subsidiaries, they are very well established in the manufacturing and food produce company. They have a large executive team that is growing right now.

Your new role
As an administrative assistant you will support the CIO day to day and support other administrative staff. You will be responsible for the below opportunities;
o Preparation of various documentation for CIO review
o Functions as the confidential liaison for the teams with internal and external stakeholders, using strong communication and persuasion abilities, and an understanding of stakeholder needs
o Understand objectives, issues and priorities and ensuring the efficient flow of information to the appropriate parties
o Prepares Board level packages including drafting and revising presentations
o Coordinates meetings, events, and travel arrangements
o Expense reporting and calendar management, contracts
o Relief coverage for reception
• Supporting team members on various projects
o Corporate reporting
▪ Period/quarter/year end reporting
▪ General accounting / reconciliation
▪ Organizes and execute IT (telco, wireless, ISP) and ERP invoice reconciliation, reporting, and re-billing.
▪ Executes the PB IT hardware and software order processes, including issuing POs and GRNs, as required.

What you'll need to succeed
You will ideally have a diploma or business degree. Advanced proficiency in drafting clear and concise memos/reports/presentations, tailored to the specific audience (Corporate Office, business units, Board Members). Ability to perform general reviews of contracts, business plans, legal documents to help in identification of priorities and distribution. Maintain and reconcile general financial reports (e.g. tracking, reporting and distributing schedules of project costs). Advanced proficiency in the use of standard Microsoft Office desktop applications (Word, Excel, PowerPoint, Outlook).

What you'll get in return
You will get a great position working with a great team. They have a great compensation package with benefits and a great company culture.

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